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Event Registration

Your registration process represents your attendees’ first immersive experience with your event. With stakes that high, we develop a custom registration package that becomes a seamless extension of your event branding and experience.

A seamless start. A better event experience.

Your event experience starts with registration.

Custom solutions built by meeting planners, for meeting planners.

An Extension of Your Event Team

Your registration services partner should become a seamless extension of your overall vision for the event and attendee experience.

We design, develop, manage, and update all aspects of our registration applications and services. Our approach gives you a full-service, experienced registration team of actual meeting planners.

Our custom solutions are built by meeting planners for meeting planners. We understand why you want what you want from a registration service, and we answer the call with solutions purposefully fit to your unique needs.

  • Built for Meeting Planners – We have been in your shoes and bring a deep understanding of corporate events to every project.
  • 24-7 Service – Continuous site monitoring and responsive support keep your content and attendee experience on track.
  • 360 Degree Coverage – Registration is just the beginning. We can also help with event design, contract negotiations, production, and content development.

Registration That Fits Your Program

From the first invitation to your final report, our registration modules can be combined and customized around your event’s needs.

  • Activities – Capture activity preferences, manage capacities, and collect details for golf outings, spa days, dine-arounds, and more.
  • Approved List Manager – Manage invitations and attendee eligibility, with real-time changes to your approved lists.
  • Attendee Support / Call Center – Provide email support, live phone assistance, or both through our in-house customer service team.
  • Billing / Payment Processing – Collect registration and sponsorship fees through online or offline payment methods.
  • Contact Information – Gather and pre-populate attendee details, including the information needed for personalized experiences.
  • Data Cleansing – Bring information from different sources into a clean, consistent attendee database.
  • Data Security & Hosting – Support your registration program with secure hosting, monitoring, and data management.
  • Email Communications – Create, distribute, and report on invitations, reminders, announcements, agenda changes, and follow-up messages.
  • Evaluations – Collect meaningful attendee feedback through digital evaluations and integrated platforms.

Every Detail, Connected

  • Ground Transportation / Air Requests – Capture and report on travel details to support attendee transportation.
  • Guest Management – Manage additional guests, arrival and departure dates, dietary restrictions, and special needs.
  • Housing Management – Coordinate rooming needs across a boutique hotel or multiple properties, with tools tailored to your housing requirements.
  • Key Questions / Surveys – Gather information for event logistics, agenda development, speaker feedback, and attendee preferences.
  • Location Manager – Manage multi-city roadshows, field marketing events, and training programs with real-time location and event updates.
  • Reporting Administration Tool – Keep the right information at your fingertips with customized dashboards and automated reporting.
  • Session Builder – Manage tracks, registration types, continuing education, capacity limits, calendars, and waitlists.
  • Website Development – Create a responsive event website that extends your brand and works across devices.

A Warm Welcome. A Smooth Check-In.

Bring your registration experience onsite with tools and support that help your team stay informed and your guests keep moving.

  • On-Demand Badge Printing – Offer rapid check-in and custom-branded badges, with scanning options suited to your event.
  • Onsite Registration & Check-In – Coordinate space planning, line management, badge printing, data collection, analytics, and swag distribution.
  • Passive Attendee Tracking – Use wearable beacons and real-time analytics to understand how attendees experience your event.
  • Session Scanning – Support access control, continuing education tracking, capacity management, and live session reporting.
  • Mobile Event App – Connect attendees with a mobile experience aligned to your event objectives and engagement strategy.

Built Around Your Event

No two events are alike. These program types are a starting point for a solution tailored to your audience, complexity, and goals.

  • Basic Programs – Find out who is coming, who they are, and what they need.
  • Medium Programs – Add an event website, housing, transportation, list management, communications, and attendee support.
  • Large Programs – Build to specification for robust, complex requirements.
  • Seminar Programs – Support roadshows, field marketing, and training with audience targeting, scale, and client-side updates.
  • Exhibitor & Sponsorship Programs – Bring engagement, segmentation, payments, and updates together in one platform.
  • Custom Programs – Support marketing, incentive, and culture-driven initiatives with complex data, fulfillment, creative, and program services.

Our team can coordinate integrations for registration data, badge printing, check-in, customer support, fulfillment, email communications, mobile apps, session scanning, and surveys.

Venture Capital is all about relationships, which makes Lightspeed a great fit for our organization. Bryan is a visionary, and together with the Lightspeed team, he continuously brings strategic and thoughtful plans to the table so we can make our business better. And I never worry about execution because they have proven time over time that it will be solid.

Vice President of Global Events, Bessemer Venture Partners

Ready to simplify your next registration?

Let’s build an experience that works for your team and your attendees. Email us at info@lightspeedmarketing.com.

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